Keep customer invoices and acceptance proof, aging report, financing term sheet, bank statements showing working-capital cycle in one folder for this case. Name files with dates and retain original PDFs where possible.
| Record | Use it to verify | Why keep it |
|---|---|---|
| Customer invoices and acceptance proof | Invoice value, debtor quality and expected collection date | Lets you challenge the exact field, charge, date or obligation. |
| Aging report | Discount or financing fee plus recourse terms | Protects the decision if a portal, account screen or verbal explanation changes. |
| Financing term sheet | Business-loan rate, fees, collateral and repayment schedule | Separates a written fact from a sales statement. |
| Bank statements showing working-capital cycle | Invoice value, debtor quality and expected collection date | Creates a dated record another reviewer can verify. |